Big Events, Inc. has established itself as the preeminent DMC and Corporate Event Planner in the greater Nashville area. With over 25 years of experience, we have refined the creative and logistical processes that will make your next event an enormous success.

We source, secure, and coordinate all event resources and needs. Our process is stress-free and efficient. You will have one detailed plan, one main point of contact, and one invoice. Simple process. Impressive results. 

We are members of IATA (International Air Transport Association). With access to resources and insights not available to the general public, you can rest assured knowing that we will find the best accommodations at the best price. We are experienced in booking hotel room blocks for corporate events all over the world.

We take meticulous care of managing hotel sourcing details so that you and your team are free to focus on what’s most important - taking care of business. We manage hotel sourcing and block booking services for our clients.

FOR A CUSTOM HOTEL BLOCK BOOKING PROPOSAL

Your company has a conference, event, team meeting, or retreat on the horizon - and you have the responsibility of making sure everyone has a place to stay. You’ve spent hours researching and pricing hotel rooms in distant cities. There are so many factors to consider. So many options to choose from. Can the hotel accommodate the event? If not, is the hotel located near the event space? What amenities does the hotel offer your team? What are the hotel rates? These are just a handful of the questions that are likely making your head spin.

The good news? We can take the task of booking hotel blocks off your to-do list. The BIG news? This service is completely FREE to our clients! We know this may sound too good to be true, but there really is no catch. Honest. Our commission is earned directly from the hotel.

Hotel Sourcing:
Block Booking Hotel Rooms for Corporate Events

Our Hotel Block Booking  Services Include

Reviewing and Managing Hotel Proposals

Conducting Site Visits On Your Behalf

Negotiating with Hotel Venues

Researching City Markets

Handling the RFP Process

Sourcing the Best Hotel Options

Negotiating and Securing the Best Hotel Group Rates

Booking the Hotel Room Block

Anyone who has ever had to deal with reviewing and managing proposals knows that it’s a time-consuming and detailed oriented process. Big Events, Inc. will act as your third party agent in making sure that your hotel proposal is managed correctly. We have over 25 years of experience in providing block booking services. Proposal management involves defining the expectation for your team and the hotel, in addition to outlining the hotel’s obligations if the event is being hosted onsite.

There are so many factors in selecting an appropriate hotel to accommodate your event. Simply put, it’s a lot of work. The work is compounded by the fact that the physical location of your event is not in your city. This is where Big Events, Inc. can be a great resource. We have over 25 years of experience in the event planning industry. We have been responsible for sourcing hotel blocks for events all over the world. We know all that is involved in the process.

When it comes to booking hotel blocks for your corporate event, let Big Events, Inc. make it easy on you. This service is completely FREE to our clients. Our commission is earned directly from the hotel. So you can rest assured knowing that every bit of your money is going towards securing the best hotel for your team.

Booking Hotel Blocks for Your Corporate Event

Hotel Block Booking Services

Reviewing and Managing Hotel Proposals

Negotiating and Securing the Best Hotel Group Rates

Negotiating with Hotel Venues

Sourcing the Best Hotel Options

Booking the Hotel Room Block 

Researching City Markets

Conducting Site Visits On Your Behalf

Handling the RFP Process

Even though Internet research can provide reviews, photos, videos, and other information about a particular hotel, there is still no substitute for seeing something for yourself. Your event is costing your company a lot of money and you want to be sure that it succeeds without a hitch. As part of our hotel block booking services, we arrange for an onsite visit on your behalf. The professionals at Big Events, Inc. know a thing or two about accommodations - it’s what we do. A site visit will give you peace of mind in knowing that the hotel your team is staying at will have the right amenities, the right feel, and the right location.

If your team will be staying at a hotel that doubles as the event location, we will ensure you get the most bang for your buck. Finding the right hotel to best accommodate your needs will allow you to benefit from the various hospitality services and amenities that the hotel offers. Big Events, Inc. will negotiate your requirements in advance so that the potential of your event is maximized. You want to create a memorable event for your team - we can help make that happen.

Corporate event planning isn’t all business. Most conferences, retreats, and events offer attendees after-hours activities during the duration of their stay. The point of hosting a destination event is to create a memorable getaway for your team. We urge you to take full advantage of this opportunity. As part of our hotel block booking and sourcing services, we will research your destination and report our findings. There will no doubt be many entertainment opportunities to take advantage of regardless of your location. Additionally, our research will help with any logistical considerations, including transportation and scheduling.

Based on your unique requirements, Big Events, Inc. will create an RFP and manage the process. RFP stands for “Request for Proposal”. The request for proposal (RFP) is a formal document that we create for the hotel bidding process. It will explicitly outline services, prices, commodities, and other considerations necessary in the hotel booking process. When dealing with pricing and expectation, it’s always best to have everything meticulously outlined. This will ensure that everyone is happy when all is said and done.

Not all hotels are the same - and they don’t all provide the same amenities. We consider all aspects of your event when sourcing the best hotel to accomodate your attendees. The size of the event, the scope, team size, and event location are just some of the many factors that we keep in mind when finding the best hotel room block for your corporate event. Your event should be a reflection of your company culture. We will use our knowledge and expertise to find the right lodging for your team.

Once we find a hotel with the appropriate accommodations for your team and/or event, we will negotiate and secure the best group rate available. We have resources and connections in the hospitality industry that aren’t available to the general public. We will submit an RFP that outlines prices and obligations so that you know what to expect at the onset. Hosting a destination event for your company is no time for surprises.

Finally, once all of the research, planning, negotiations, and proposals are done, we will book the hotel room block for your team. We will deliver the final contract to you so that you can start spreading the news. This process should be finalized well in advance of the event so that everyone involved has time to adequately prepare.